For letting agents
The best AI receptionist
for letting agents.
Tenant enquiries on Rightmove convert in hours, not days. If you don't pick up, the next agent does.
A Saturday morning, told straight
Saturday morning, eight hours of viewings booked, four phones ringing. You answer one in three.
Saturday, 9.30am. Your two negotiators are out doing back-to-back viewings. The office phones are ringing every two minutes with new enquiries from Rightmove and Zoopla. Your office manager is typing offers, juggling keys, and trying to take call after call. By 11am, fifteen calls have rung out. Two of those tenants would have made a holding deposit by Monday.
Foan picks up every line at once. Asks the property reference, what the tenant is looking for, when they want to view. Cross-references against Reapit or Alto for availability. Books the viewing, takes the deposit details, sends the tenancy application by text or email. Your negotiators come back from viewings to a stack of qualified bookings, not a list of voicemails to chase.
Letting agents tend to forget how much money is sitting in the busy hour you can't fully cover. Even a 5-property pipeline doing £1,200 monthly rent each is six grand a month in management fees. One extra let a fortnight from picked-up calls is the salary of a junior negotiator.
The real lift is on Saturdays. The hour from 9.30 to 11 on a Saturday is Foan's most-used hour for letting agents. Every call answered, every viewing booked, while your team is on the road.
Most independent letting agents we talk to miss 30 to 50 calls a Saturday. A 10% conversion-on-pickup is 3 to 5 lets a month from one extra busy day.
Same pattern works for sales enquiries, valuation requests, and the contractor and landlord calls that pile up while you're showing houses.
The maths for a letting agent
Capture three missed calls a month at £2k and you've recovered £77k a year.
Average ticket for letting agents: £800 to £4k. Foan costs less than one missed call a year.
Avg ticket
£2k
Per month
£6k
Per year
£77k
When the phone rings, you can't answer.
Saturday morning is your busiest hour. Phones ring solid for two hours and you can answer maybe a third of them.
Foan answers every line at once.
Unlimited simultaneous calls. Ten callers at the same time, ten conversations. Your number is never busy.
What Foan does on a typical letting agent call
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Picks up on the first ring, even when you're with another customer.
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Captures their name, phone number, and exactly what they're calling about, read back to confirm.
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Texts you a summary the second the call ends — or emails it, your pick. Call back while they're still warm.
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Books appointments straight into your calendar (Calendly or Google Calendar).
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Sounds like a real receptionist, not a robot. Trained on your website, your services, your prices.
Works with the software letting agents already run on
Speaks letting agents' language. Plugs into your stack.
Foan reads your live diary, books straight in, and writes the outcome back. No spreadsheets in the middle, no tabs left open at the end of the day.
Connect the rest of your stack
Foan plugs into the systems you already run on. The agent reads your live data, books, and writes the result back. No spreadsheets in the middle.
Letting agent + Reapit
UK estate agency CRM dominant in mid-market firms. Agent books viewings, captures applicant details, books valuations.
Letting agent + Alto / Vebra Alto
UK estate + letting agency CRM. Agent fields viewing requests + valuations and drops them straight in the diary.
Letting agent + HubSpot
Sync calls and contacts to your CRM. Auto-create deals from qualified leads, attach the transcript + summary to each contact.
Letting agent + Google Calendar
Charlie checks your calendar in real time and books meetings on the call. Invite goes out the moment the caller agrees.
Letting agent + Calendly
Suggest open Calendly slots and book bookings during the call. Confirms email letter-by-letter before sending the invite.
Run the numbers
Curious what missed calls actually cost you?
Plug your average ticket and missed-call rate into the calculator. Most letting agents pay for Foan with the first three captured calls of the month.
Open the missed-call calculatorTry Foan on your own business in 60 seconds.
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Tier 2: high-value enquiries